Home Minutes Full Council Minutes of full council meeting - 6th February 2012
Minutes of full council meeting - 6th February 2012 PDF Print E-mail

MINUTES OF THE ORDINARY MEETING OF ILKLEY PARISH COUNCIL HELD IN THE COUNCIL CHAMBER OF ILKLEY TOWN HALL ON MONDAY 6th FEBRUARY 2012.

 

Those present:

 

Chairman: Councillor HEO Bowen

Vice-Chairman: Councillor MP Gibbons

Councillors: Councillor SM Butler, Councillor P Kitching, Councillor B Mann, Councillor M Ridgway, Councillor LE Robinson, Councillor J Souter, Councillor A Walbank.

 

Officer: Mrs Fiona Birdsall

 

1112/104         Chairman’s remarks and events attended

Cllr Bowen welcomed councillors, members of the public and the Press, and apologised for the late start of the meeting.

Cllr Bowen reported that Andrew McKie had resigned as a councillor for Ben Rhydding ward.  A letter of thanks will be sent and a press release submitted to the Ilkley Gazette.

Since the last meeting Cllr Bowen had pleasure in attending:

  • 3rd February – Upstagers Pantomime Red Riding Hood (with Cllr Robinson)
  • 5th February – Keighley Town Council Civic Service to mark the Accession of HM Queen Elizabeth II (with Cllr Robinson)

 

1112/105         Apologies for absence

Apologies had been received from Cllrs Marshall and Sugden and reasons for absence noted.

           

1112/106         Disclosures of interest

Cllr Bowen disclosed a personal interest in Finance – Awards (Minute 1112/111) as a member of the Ilkley Concert Club.

Cllr Kitching disclosed a personal interest in Finance - Awards (Minute 1112/111) as a social member of the Ilkley Bowling Club.

Cllr Mann disclosed a personal interest in Finance – Awards (Minute 1112/111) as a member of the Ilkley Concert Club.

Cllr Ridgway disclosed a personal interest in Finance - Awards (Minute 1112/111) as a social member of the Ilkley Bowling Club.

Cllr Walbank disclosed a personal interest in Finance – Awards (Minute 1112/111) as a committee member of the Ilkley Concert Club

 

1112/107         Resolution to adjourn the meeting

Proposed by Cllr Kitching

Seconded by Cllr Souter

RESOLVED that the meeting be adjourned in order to receive reports from invited guests and in order that the public be permitted to put questions to or to make observations to the Council.

All present were in favour.

 

Police report

In Inspector Sanderson’s absence, Sgt Jo Beecroft submitted the Police report.  Crime figures were explained, showing a reduction between January and December 2011.  The Neighbourhood Policing Team is now up to full strength.  A new Cold Calling Zone is currently under consultation for the Incommunities properties.  A number of young people are using the Friday Night Youth Club.  Community Speedwatch continues to be conducted on roads around the town.

 

Questions / observations from members of the public

Sue Gledhill, Keighley Area Co-ordinator’s office, reported on the restructure of the Neighbourhood Service.  Sue is the Ward Officer covering for Keighley East and Ilkley Wards.  Sue updated councillors on the new integrated warden service, which has powers to deal with civil enforcement, dog fouling and on-street parking.

 

The meeting was resumed at this juncture.

 

1112/108         Minutes of the previous meeting

Proposed by Cllr Butler

Seconded by Cllr Mann

RESOLVED that the Minutes of the Full Council meeting held on Monday 9 January 2012 be approved and signed as a correct record.

All present were in favour.

 

The minutes of the Full Council meeting held on Monday 23 January were still in draft form and would be brought forward to the next Full Council meeting for approval.

 

1112/109         Clerk’s report and update for information only

The Deputy Clerk reported on the following items of correspondence:

  • Letter from Ashlands Primary School regarding the proposal to increase admissions at the school from September 2013.
  • E-mail from John Cockshott regarding digital channels not being available in the area.
  • Notice of a Keighley Constituency Voluntary Sector Open Meeting on Monday 20 February 2012, 2.00 – 3.30, Lower Hall, Christchurch.

 

1112/110         Minutes from Committees

Proposed by Cllr Walbank.

Seconded by Cllr Kitching.

RESOLVED that the Minutes of the Plans Committee for the meeting held on Monday 19th December 2011 be accepted.

All present were in favour. 

 

1112/111         Finance

Proposed by Cllr Gibbons

Seconded by Cllr Mann

RESOLVED that the SCHEDULE OF PAYMENTS PART 1 for cheques totalling £4168.36 be approved for payment.

All present were in favour

 

In response to a query about the costs of taxi fares for the Town Hall Caretaker, it was agreed to investigate rates charged by alternative taxi companies.

 

AWARDS – Applications from community groups

Mr Clifford Taylor from Ilkley Bowling Club confirmed that the Club had not undertaken any additional fundraising for this project and it was suggested that the Council could provide support for the materials and the Club pays for the labour.

Proposed by Cllr Gibbons

Seconded by Cllr Kitching

RESOLVED that the application from the Ilkley Bowling Club is deferred pending further information about additional sources of income for the Club.

All present were in favour

 

Mr Richard Jennings from Ilkley Grammar School stated that the three collapsible table tennis tables would be used by the community and that a number of IGS pupils have become voluntary coaches.  As the tables would remain the property of the school, it was queried whether ownership could be passed to the PTA.

Proposed by Cllr Butler

Seconded by Cllr Kitching

RESOLVED that the application from Ilkley Grammar School is deferred pending further clarification as to the future ownership of the table tennis tables.

All present were in favour

 

Proposed by Cllr Gibbons

Seconded by Cllr Kitching

RESOLVED that the application from the Jack Bloor Memorial Fund is refused as it contravenes Criteria 12 of the Ilkley Parish Council Awards Scheme.

All present were in favour

 

Mr Ian Padley, Ilkley & District Good Neighbours Community Transport, confirmed that none of the bodies applied to have yet made contributions towards the new bus.

Proposed by Cllr Gibbons

Seconded by Cllr Mann

RESOLVED that the Council makes a contribution of £7000 towards the cost of purchasing a new 16 seat, fully accessible minibus.

All present were in favour

 

Mr Tim Farmery from Ben Rhydding Cricket Club stated that this project would reduce costs of maintaining the wicket in the long term, and contributions have been received from players and parents of young people attending the club as part of the Club Development Plan.

Proposed by Cllr Robinson

Seconded by Cllr Kitching

RESOLVED that the Council makes a contribution of £1250 towards the cost of new mobile covers for the cricket wicket at Ben Rhydding Cricket Club.

All present were in favour

 

Josephine Wesley, Hon. Secretary, Ilkley Concert Club, explained that the grant requested was needed to convert the current database to a multi-user web operation.  The Club is a subscription organisation and approximately two thirds of the members are Ilkley residents.  Members of the public can purchase tickets for concerts on the door.

Proposed by Cllr Gibbons that the application be deferred in order to ascertain what alternative support can be provided to the Ilkley Concert Club.

Amendment proposed by Cllr Butler and seconded by Cllr Robinson that the application be rejected as the Club is a subscription organisation and approximately a third of the membership of the Club resides outside Ilkley:

In favour: Cllr Souter

Against: Cllrs Gibbons, Kitching, Ridgway

Abstained: Cllrs Bowen, Mann, Walbank

In view of the tied vote, Cllr Bowen used casting vote as Chairman to vote against the amendment.

Proposed by Cllr Gibbons

Seconded by Cllr Kitching

RESOLVED that the application from the Ilkley Concert Club be deferred pending consideration of what alternative support can be provided to the Club.

In favour: Cllr Ridgway

Against: Cllrs Butler and Souter

Abstained: Cllrs Bowen, Mann, Robinson and Walbank

 

Following a presentation from Lorna Bird and Laura Smith in support of the application for a grant to fund the Ilkley Art Trail, questions were asked as to what the grant was for and who would administer it.  The grant requested was amended to £1274.91.

Proposed by Cllr Gibbons

Seconded by Cllr Butler

RESOLVED that the application from the Ilkley Art Trail be deferred pending further clarification as to the purpose of the grant and the registered body to which the grant would be paid.

All present were in favour

 

PROJECTS – Councillor led

Proposed by Cllr Mann

Seconded by Cllr Gibbons

RESOLVED that the Council pays the £100 cost of cleaning the town flag pole in Brook Street.

All present were in favour

 

1112/112         Junior Town Crier Competition

Mr Chris Richards, Town Crier, reported that in order to generate enthusiasm for the Junior Town Crier Competition, he had approached the Upstagers and the youth section of the Ilkley Playhouse.  It was suggested that Mr Richards could also approach the Ilkley Amateur Operatic Society for support and seek publicity through the Ilkley Gazette and Stray FM.

Proposed by Cllr Gibbons

Seconded by Cllr Robinson

RESOLVED that the Council supports the Junior Town Crier Competition 2012 to take place on Carnival Day 2012.

All present were in favour

 

1112/113         Co-option to vacancy – Ben Rhydding parish ward

Cllr Gibbons thanked the potential candidates for co-option who had attended an informal pre-meeting with councillors.

Proposed by Cllr Kitching

Seconded by Cllr Ridgway

RESOLVED that the Council defers the decision to co-opt to the vacancy for the Ben Rhydding parish ward in order to seek additional expressions of interest to widen the pool of potential applicants.

In favour: Cllrs Mann, Robinson, Souter and Walbank

Against: Cllr Butler

Abstained: Cllrs Bowen and Gibbons

 

1112/114         Complaint

Cllr Bowen reported that the Complaints Sub-Committee had met on 31st January to hear the complaint from Mrs Joan Lawrence.  The Sub-Committee had accepted the constructive nature of the complaint and the good manner in which it had been put to councillors.  Sub-Committee members had accepted the complaint was made to encourage improvements where relevant and that it was the intention of councillors to review policies and procedures in line with accepted and best practice.  Any revised policies and procedures would be passed by the YLCA for comment.  Mrs Lawrence was thanked for her positive contribution to this process.

 

1112/115         Jubilee Celebration Group

A report on the Jubilee Celebration Group would be given at the next meeting.

 

1112/116         Recruitment of Clerk to the Parish Council

Cllr Gibbons, Chairman of the Management and Staffing Committee, reported that Mr Alan Draper had been appointed Clerk to the Parish Council and would take up the position subject to receipt of one outstanding reference and acceptance of relevant documentation.  The decision of the Recruitment, Selection and Appointment Sub-Committee had been unanimous and recruitment procedures had been carefully followed in line with advice from the YLCA.

Cllr Gibbons welcomed Mr Draper who was present at the meeting.

 

1112/117         Project Managers: reports to Council and councillors’ questions

Reports deferred to the next meeting

           

1112/118         Councillor Representatives: reports on meetings attended

Reports deferred to the next meeting

 

1112/119         Diary dates

Saturday 11th February 2012, 7.00 pm, Civic concert to mark the Accession of HM Queen Elizabeth II, St Margaret’s Church.

Saturday 28th April – Tuesday 1st May, Civic visit of delegation from twin town of Coutances.

                       

1112/120         Notification of business for future Agenda

The Deputy Clerk should be given seven clear days’ notice of items for the Agenda of the next meeting.

 

 

 

The meeting closed at

 

10.10 pm.